Nama : ANGGUN HARIAWAN
NPM : 2A113068
Kelas : 4KB02Tugas Inquiry and Order Letter dalam Bahasa Inggris
Nama : ANGGUN HARIAWAN
NPM : 2A113068
Kelas : 4KB02
- Inquiry Letter
Definition of Inqury Letter :
A letter of request, also known as a letter or
letters of interesting candidates, will be sent to the companies. Letter of
request is a letter from a prospective buyer to the seller requesting
information about the products offered. With the offer of the seller will
potential buyers will know the price, and the sale and purchase, and a
description of the goods or services to be purchased. This is the purpose of
the prospective buyer a written request to the seller.
When a prospective buyer has to know the condition of the goods / services following the price and terms of sale and purchase, of course he did not need to ask for a quote from the seller. Letter of inquiry required in formal trade demand formal procedures in writing. Letter of inquiry is often an early stage of the business transactions. Through a letter of inquiry to ask a potential buyer or to request information about the goods or services to be purchased. In reaction, the seller explained the things he wanted to know the buyer, the buyer did finally order and business transactions as the top buying and selling process.
When a prospective buyer has to know the condition of the goods / services following the price and terms of sale and purchase, of course he did not need to ask for a quote from the seller. Letter of inquiry required in formal trade demand formal procedures in writing. Letter of inquiry is often an early stage of the business transactions. Through a letter of inquiry to ask a potential buyer or to request information about the goods or services to be purchased. In reaction, the seller explained the things he wanted to know the buyer, the buyer did finally order and business transactions as the top buying and selling process.
Six tips for writing an Inquiry Letter:
• Begin your letter by stating who you are and giving your status or position.
• Clearly state what it is that you are inquiring about and what you would like the
• Begin your letter by stating who you are and giving your status or position.
• Clearly state what it is that you are inquiring about and what you would like the
recipient of
your letter to do. Make your inquiry as specific as possible.
• You might want to briefly explain the purpose of your letter or what you hope to
• You might want to briefly explain the purpose of your letter or what you hope to
accomplish.
• Include the date by which you need the information, services, etc. that you are
• Include the date by which you need the information, services, etc. that you are
requesting,
and indicate that you await the reader’s response.
• Thank the person for his/her time.
Elements of Business Letter:
1. Sender’s Address and Date- give the following information: house number,
street, area code, place, country, telephone.
• Sender's address below the date:
2. Recipient’s Address- starts two lines below the sender's address.
3. Salutation in a Business Letter
A: If you know the person’s name:
B: If you don’t know the person’s name:
C: Punctuation: Use colon
4. Subject Line - English, the subject line can also be placed
between the recipient's address and the salutation (with a blank line in between).
5. Body of the letter- Capitalize and indent the first word of the text. The next text is left
• Thank the person for his/her time.
Elements of Business Letter:
1. Sender’s Address and Date- give the following information: house number,
street, area code, place, country, telephone.
• Sender's address below the date:
2. Recipient’s Address- starts two lines below the sender's address.
3. Salutation in a Business Letter
A: If you know the person’s name:
B: If you don’t know the person’s name:
C: Punctuation: Use colon
4. Subject Line - English, the subject line can also be placed
between the recipient's address and the salutation (with a blank line in between).
5. Body of the letter- Capitalize and indent the first word of the text. The next text is left
justified. And
a space is put after each paragraph.
CONTENT :
A: 1st paragraph - Introduction and reason for writing.
B: Following paragraphs - Explain the reason in details and background information, etc.
C: Last paragraph – Summarize your reasons and make clear what you want the recipient to
do.
6. Greeting in Business letter: Use “sincerely”. Write the greeting two lines
below the last paragraph. Leave 4 blank lines after the greeting (space for the signature) and
6. Greeting in Business letter: Use “sincerely”. Write the greeting two lines
below the last paragraph. Leave 4 blank lines after the greeting (space for the signature) and
write the
sender’s name below that space.
Example of Inquiry Letter :
The Virtual Community
Group, Inc.
17 Park Road
Rural Town, NH
17 Park Road
Rural Town, NH
October 18th, 2013
Jane Smith, Executive
Director
Xavier Foundation
555 S. Smith St.
Washington, D.C. 56890
Xavier Foundation
555 S. Smith St.
Washington, D.C. 56890
Dear Mr. Smith,
I am writing to inquire whether the Xavier Foundation would
invite a proposal from the Virtual Community Group, Inc., requesting an
investment of $50,000 per year over two years to support our Enterprise 2000
initiative. This grant would provide part of the funds needed for us to train
at least 1200 low-income entrepreneurs in rural New Hampshire in the computer
skills they need to create sustainable businesses as we enter the twenty-first
century. Your literature indicates that the Xavier Foundation is searching for
innovative ideas to improve the lives of the rural poor; we believe Enterprise
2000 falls well within your area of interest.
Information technologies are a promising solution to one of the
primary obstacles facing the small rural enterprise: the geographic distances
which inhibit networking with other businesses, and which segregate them from a
larger marketplace. The Internet and other networks are now making it possible
for entrepreneurs even in the most remote locations to communicate and do
business on a region-wide, national, or even international basis. Working in
conjunction with other organizations, Enterprise 2000 gives program
participants technical skills training adapted to individual need; and, in
collaboration with organizations which recondition and redistribute used
computers, we also assure that they obtain the necessary computer hardware, at
low or no cost.
We believe that broadly-implemented technical skills programs
such as Enterprise 2000 have the potential to transform the lives of many
struggling entrepreneurs, and change the economic landscape of impoverished
rural communities. Unlike many poverty alleviation initiatives, all of the
Virtual Community Group programs are predicated on the assumption that these
entrepreneurs already have 90% of what it takes to compete in the marketplace –
intelligence, ambition, initiative, and talent. After two years of
experimentation and program development, the Virtual Community Group has
fashioned a superb, easily replicable model in Enterprise 2000, and established
a high degree of credibility among community groups, policy makers, and
funders. With your support, we can make that 10% difference in the lives of
these hard-working people and the future of our rural communities.
Please feel free to call me with any questions. I look forward
to hearing from you soon.
Sincerely,
Executive Director
(This sample letter of inquiry was created for AGM by Molly
Clark Associates.)
Example reply of Inqury Letter :
Dear Sirs,
Yours enquiry of October 2th, which we welcome, is receiving our attention, and we thank you
for your interest in our products.
A copy of our illustrated export catalogue will be sent to you
today, together with a range of samples of the various skins used in the
manufacture of gloves and shoes. We think the colors will be just what you want
for the fashionable trade, and the beauty and elegance of our designs, coupled
with the superb workmanship, should appeal to the discriminating buyer.
Our representative, Mr, Fiel, will be in New York next week and
lie will be pleased to call on you with a full range of samples of our handmade
lines. He is authorized to discuss the terms of an order with you or to
negotiate a contact.
It will be a pleasure to serve you.
Yours faithfully
ANGGUN HARIAWAN
- Order Letter
Definition of Inqury Letter :
Order letter is a document that
confirms the details of a purchase of goods or services from one party to
another. It usually includes more information about what you are ordering, like
quantity, model number, or color, the payment terms, and the matter in which
the products are to be shipped. When the recipient receives this letter, they
will process the order and send the merchandise.
Order letter is letters dealing with orders and payments
for merchandise form a bulk of business activity. As a result, serious thinking
and care should be exercised in drafting these letters. A little carelessness
may result in loss of the customers or good will. Therefore order letters
should be exact cordial and tactful. They should be definite and complete that
the reader may fell it exactly as the writer wishes. Any error or incompleteness
may mean further corresponding shipping delays complicated billing repacking
and loss of business.
An order letter need not be preceded by an inquiry or
offer. Information received from catalogue and advertisement also helps people
and parties in placing and sale. Hence it has great importance. Proper care
should be taken in drafting of the order to ensure efficient handling and to
eliminate all doubts resulting in loss of time and possibly of the market.
The desired facts are as under:
1. Details about what you are ordering or reserving.
2. Directions for shipment.
3. Manner of payments.
In both order and reservation messages, the main idea in the first
paragraph we are reserving or ordering something. Our explanatory paragraphs
give whatever details the order requires - about quantity, colour, style, size,
price, payment, location, shipment data, place - plus any specific instructions
our reader might need. The last paragraph invites prompt shipment and dated
action, if desired.
Example
of Order Letter :
PURCHASE ORDER FORM
The Purchase Order Form is a written sales contract
between buyer and seller detailing the exact merchandise or services to be
rendered from a single vendor. The Purchase Order Form contains areas for the
PO number, shipping date, billing address, shipping address, terms of payment,
and a list of services/products, often including specifications and reference
or part numbers of the items to be purchased, with quantities and prices.
A purchase order (PO) is a commercial document
issued by a buyer
to a seller, indicating types, quantities, and
agreed prices for products or services the seller will provide to the buyer.
Sending a purchase order to a supplier constitutes a legal offer to buy
products or services. Acceptance of a purchase order by a seller usually forms
a contract
between the buyer and seller, so no contract exists until the purchase order is
accepted. It is used to control the purchasing of products and services from
external suppliers.
A purchase order is a document sent to a supplier
or vendor, authorizing shipment of a product to the customer at a specified
price and terms. The creation of a purchase order creates a legally binding
contract which cannot be changed without the consent of both parties.
A customer may sometimes create an open or standing
purchase order which allows the customer to order quantities of the product(s)
from the vendor over a period of time (usually a year) at the specified price.
Open POs are often used for services which occur over a period of time.
The typical sections of a purchase order are:
- Date
- The purchase order number
- Names and addresses of both the customer and the supplier/vendor.
- Description of the items being ordered, the cost for each, and the total amount.
The PO number is an important
reference for both the customer and the supplier.
Purchase Order Form Example :
Date:
Serial Number:
Purchase
Order
To
|
Customer #
|
||
|
Terms
|
||
|
Ship
To
|
Salesperson
|
|
|
Ship Week Of
|
||
|
Order #
|
Delivery Via
|
Routing
|
Please Ship the Following Items as Specified
|
Item
|
Quantity Ordered
|
Description
|
Unit Count
|
Unit Price
|
Total Amount
|
|
Total
|
|||||
|
Special Instructions
|
Date
|
Approval
Signature
|
|
Purchaser
Signature
|
||
|
Title
|
||
NON PURCHASE ORDER FORM :
Some goods and services may be purchased without a
purchase order. Payments are made by using the itemized Vendor Invoice or
Check Request Form. When there is no itemized vendor invoice and a Check
Request Form is used, support documentation must be attached and imaged.
A Vendor’s Statement should only be used when the vendor does not produce
individual invoices.
Order Letter Non Purchase Order Form
Example :
PT. YONEX SPORT
Jln. Margonda Raya No. 01 Depok 16340
Depok, 10
October 2013
Your ref : MR / BC / 23
Our ref : RC / K / 2B
Mr. Anggun Hariawan
Manager
PT. Indo Garment
Jln. Merdeka Raya No. 30
Jakarta 12300
Dear Mr Anggun Hariawan
We would like to place an order to your product as follows.
1.100 pairs of shoes Adidas Predator Futsal size from 38-45
1.100 pairs of shoes Adidas Predator Futsal size from 38-45
2. 100 pairs of shoes Adidas F50 soccer size from 38-45
3. 10 dozen NIKE FC Depok Club t-shirt size S, M, L and XL
These items should be sent before
December 29, 2012 Packing hope stand water with
their insurance. Letters of credit are made to our Bank BCA has been sent
through the services of the delivery goods TIKI.
Yours faithfully,
Yonex
Reply of order
letter example :
PT. Indo Garment
Jln. Merdeka Raya No.30 Jakarta
12300
Jakarta, 15
October 2013
Your ref : MR / BC / 23
Our ref : RC / K / 2B
Mr. Yonex
Manager
PT. Yonex Sport
Jln. Margonda Raya No. 01
Depok 16340
Dear Mr Yonex,
We have received your order dated 09 October 2013 as contained in the
purchase order form.
We confirm receipt of Your booking and wish to obey the conditions and requirements as specified by our company, such as the following.
We confirm receipt of Your booking and wish to obey the conditions and requirements as specified by our company, such as the following.
1. Down Payment made before the date of delivery order as much as 45% of
the total price of the reservation goods.
2. Due date payment of the reminder of the payment is made 10 days after
the date of delivery of the goods carried.
3. When there
is a complaint over the received goods, carried out by mail the complaint
addressed directly to us.
With all the conditions listed here, we will assume You agree if You did not demur orally or in writing within ten days from receipt of this notice.
Disarray over , we are saying thanks.
With all the conditions listed here, we will assume You agree if You did not demur orally or in writing within ten days from receipt of this notice.
Disarray over , we are saying thanks.
Yours
faithfully,
Anggun Hariawan
Sumber :
http://www.howtowritealetter.net/Letter-of-Order.html
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